The main goal of project management system development is the realization of projects according to the companies’ strategy. To achieve it the system must be developed able to connect the projects realization at all stages – starting from idea to final and control – with the strategic goals of the company.
During the process of Corporate Project Management System development the following substantial activities are performed:
- the development of regulatory and procedural documents and guidelines
- the implementation of the project management information system
- project management trainings for the company’s personnel
The results of the Corporate Projects Management System implementation are as follows:
- the package of regulatory and procedural documents and guidelines defining the compound and structure of project management processes, organization structure and project management procedures;
- the description of project management instruments and operational guidelines.
- information system settings made; operational documentation for further system support;
- specialists of the company, trained in the sphere of project management system and project management instruments.
- coherent portfolio of projects.
The development of regulatory and procedural documents and guidelines for management of projects, programs and portfolio of projects
The development of regulatory and procedural documents and guidelines for management of projects, programs and portfolio of projects is one of the first steps leading to efficiency increase of the projects realization.
The objective of regulatory and procedural documents and guidelines development is to build-up the unified standards and rules of working in the sphere of company’s project management.
Within the framework of regulatory and procedural documents and guidelines are developed:
- company’s project management policy
- organization structure of management structure and executive body of the program/portfolio of projects; authority system for managing the projects, programs and portfolio of projects
- methodological procedures for managing the projects, programs and portfolios of projects.
- project procedures
- the description of roles and functions of the project activity participants
- regulations, instructions and templates of the training documentation
- documentation concerning stimulating the employees of the company involved in project activities
- normative and regulation documentation concerning Project Office organization in the company (division’s organization structure, regulation of the Project Office, position descriptions for the Project Office employees)
The development of regulatory and procedural documents and guidelines is made in accordance with the generally accepted project management methodologies.
Project management information system implementation.
The task of the information project management system is the automation of project management process in the company. In the course of information system implementation project we fulfill the settings of the specialized software in accordance with the requirements of the company and the project management methodology developed.
The increase of the project management effectiveness is achieved by means of the active support of all project stages starting from strategic aims setting to control of project works realization by each responsible party. The procedure includes:
- providing of the unified picture of portfolio/program
- providing of the unified picture of the key decisions of the project/program/portfolio
- realization of the planning and control procedures in projects’ information system
- realization of risk management procedure in projects’ information system
- project/program document flow providing
- administration of project information archives
The chose of the software for managing of projects is determined by the companies’ requirements and the characteristics of the projects.
Project management corporate trainings
The competence and the quality of the personnel are the key factors of success in project management.
In the course of project management system implementation as well as during company’s project management standard development we adapt the basic courses that must be given to the employees for most effective work in the new management system to the company’s specifics
The list of courses:
- Project management for chief executive
- Strategic planning of projects and programs
- Project management basic course
- Project management using Microsoft Projects, basic course
- Project management using Microsoft Projects, advanced course
- Scheduling and timeline management
- Risk management
- Resources management
- Information and knowledge management
- ERP systems implementation management
- ERP projects resources management
